Unlock the Power of Archival Scanning
Step into the future of document management with our advanced archival scanning solutions. Eliminate cluttered storage spaces and unlock the potential of your business by digitizing paper documents. Gain instant access to vital information, boosting productivity and efficiency.
Archival Scanning, Digitization
Do you find your office space inundated with paper, leaving you searching for important documents in a maze of clutter? It’s time to consider the transformative benefits of archival scanning. Imagine turning your paper documents into efficient, easily accessible digital assets. Just like what A&I has done for prestigious institutions such as Arrowhead Regional Municipal Hospital, Whittier Unified School District, and San Bernardino City School District, we’re here to help you unlock the true potential of your documents.
In today’s fast-paced world, time is of the essence. Businesses are stretched thin, and the idea of dedicating precious manpower to organizing a mountain of paper seems counterproductive. So, what often occurs? Papers are shut away, forgotten, and left to deteriorate. As lines fade and information becomes unreadable, vital data is at risk of being lost forever.
But that’s not all – vulnerability’s a more pressing concern. Poorly managed and unprotected document storage can expose your business to a range of risks, from sensitive information going missing to environmental disasters like fire and flood.
Did you know that over half of all organizations struggle with an unmanaged document environment? The price to recreate a single “lost” document could amount to hundreds, if not thousands, of dollars. It’s impressive that some documents, such as those found at Arrowhead Hospital, have been around for over 40 years and still contain priceless relevant information. It’s a testament to the importance of preserving historical records and the value they continue to serve. Even the County of San Bernardino couldn’t locate crucial “As Built” documents, highlighting the urgency of preserving historical records.
Consider the success story of Arrowhead Hospital. Their need for a conference room grew as they expanded, and their paper documents hindered them. Buried in unwieldy plan cabinets, accessing essential information during emergencies took time. Hours wasted searching for specific rolls or pieces of data. The solution? Scanning those documents onto an external hard drive using a strategic naming system providing swift and easy access to critical information.
Across industries, the shift towards document scanning with online storage is undeniable, and healthcare is leading the charge. Electronic files grant rapid retrieval, quick-search capabilities, and multi-location accessibility, enhancing productivity and efficiency.
But what exactly is archival scanning? At its core, it converts paper documents and images into digital formats, ensuring the information remains usable even as the physical originals deteriorate.
This process involves using scanners to create digital images of hard-copy documents, with Portable Document Format (PDF) being the most common format. These images are then stored on mediums like CDs, DVDs, or external hard drives, ensuring safe preservation. A single CD can hold the equivalent of two four-drawer filing cabinets – a remarkable amount of space reclaimed.
- Collection: Decide which files to scan, your digitization timeline, and budget considerations.
- Preparation: The next step involves preparing the documents for scanning.
- Scanning: High-quality scanning takes place, producing digital images of your documents.
- Sharing: Once scanned, the images are stored and shared as needed.
We pride ourselves on swift, secure, and superior scanning services that free you to focus on your business growth. Our experience spans various industries, equipping us to meet the unique demands of each sector.
Converting large documents to digital formats yields countless benefits. Enhanced handling, organization, and accessibility become your reality, eliminating the need for extra storage rooms or boxes. When it comes to blueprint scanning, we excel in addressing challenges like delicate or torn drawings. Our unique software can reverse or capture these blueprints in color, ensuring the preservation of their originality.
Is your collection of old plans, maps, or blueprints fading away with time? Don’t wait until they’re irretrievable. Scanning breathes new life into these historical documents, often yielding clearer images than the originals.
Step into a future of efficient, secure, and accessible document management. Large-format document scanning transforms unwieldy documents into digital assets, ready for seamless access, sharing, and collaboration. Bid farewell to storage concerns and embrace the cost-effective rewards of a paperless office.
Our commitment to making scanning hassle-free guarantees an efficient, timely, and accurate process. Let us liberate you from the burden of paper storage, replacing it with streamlined digital accessibility. Experience the peace of mind that comes with safeguarding and quickly accessing your documents.
“Our lives are written in disappearing Ink.”