Outsource Construction Bid Administration to a Trusted Partner

A&I understands that each project has unique characteristics. With that in mind, our Construction Bid Administration service assigns a support team to collect, organize, distribute, and report the information vital to your bid.

Bid Administration Process

Comprehensive Document Review

A&I reviews all construction bid documents for inconsistencies and errors. We verify page counts, the order of pages, and the existence of DSA stamps and signatures if required. We ensure that your bid documents are ready for distribution.

Administrative Work

A&I assumes responsibility for many of the clerical and administrative tasks that the owner, project architect or CM would normally perform. We collect bidder information and create a comprehensive project database, giving your staff time to focus on their priorities.

Cloud-based File Hosting

We collect, organize and publish all bidding documents and plan holder information online, so all project stakeholders can access the information 24/7. We also provide free user support for bidders and potential bidders.

Bidder Communication

We complement your effort to prequalify contractors by distributing your pre-qual package and collecting the responses for you or as directed by your instructions. We send notifications that your project is out to bid to potential bidders listed in our database.

What You'll Get

Accurate and timely distribution of the bid documents

With our Construction Bid Administration service, A&I’s agile and well-coordinated team enables us to address extraordinarily short turnaround times and meet your deadlines. We send push notifications to all registered plan holders, allowing them to download new documents immediately after they’re available.

construction-bid-admin-yellow-building-mobile

The information you need at your fingertips

We maintain an up-to-date plan holders list complete with their contact information, details of document distribution and proof of delivery. Addenda distribution details are included in the information compiled in the plan holders list. This information is sent directly to the owner and owner’s representatives on a regular basis, and is always available online via the project portal.

Peace of mind

A&I launched our Construction Bid Administration services in 2006 and has continually enhanced processes and procedures that eliminate pitfalls common to the bidding process. Our well-orchestrated coordination with the owner and owner’s reps has contributed to thousands of successful bids.

How it works

Step 1

We consult with your team to define the project’s bidding requirements and then lay out instructions for the bidders to obtain the bid documents.

Step 2

We start the project by carefully reviewing and organizing the bid documents before sending notifications to potential and/or pre-qualified bidders. We then manage your plan holders list and provide comprehensive support during the bidding process, including quickly distributing all addenda.

Step 3

Once the bid is complete, we publish the bid tabulation, recap and results on the project website.

Call our Bid Administration team today at (909) 514-0704.

START STREAMLINING YOUR NEXT CONSTRUCTION BID WITH A&I

Let A&I handle your bid admin so you can focus on building. Access our Planroom, call (909) 514-0704, or visit us to get started—we’re ready to make your next project ours.

ORGANIZATIONS WE SUPPORT & CERTIFICATIONS WE HOLD

A&I actively supports several trade organizations, and our company also holds multiple business certifications.